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PROJECT MANAGEMENT
Q360 - Innovative Software
One of the more difficult aspects of project
management over and above the coordination of all the people
on the project team is tracking a project’s time and
costs. Q360's Project Management tool allows the project manager
and the controller to track projects and manage various accounting
items, like invoices, purchase orders and time billing in
one interface.
Product overview
When you’re actually running a project, you need to have
all of the people who are working on it, track their time
in real-time so you can keep track of progress against budget.
By storing information about the time
each project member spends on given tasks and having the system
pull together data from all aspects of the project, Q360 can
bring the progress/budget picture into focus.
Using Q360's Projects function is pretty
simple. It's built into the product; all aspects of the project;
sales orders, workorders, invoices, purchase orders, vendor
invoices, service calls, miscellaneous expense and revenues,
etc. are all tied into the project in a rolled up view and
it's in real-time. Q360 Projects even includes Document Management
to centralize the various documents that are produced and
tracked during projects.
Collaboration is
at the root Q360 Projects
Q360 Projects are designed to be a collaborative tool, so
you can add new members to any project in progress, add new
schedule events and tie together new accounting activities
as you progress through the project. All members can access
their project details and add their own task and time data
updates.
Another useful collaboration feature Q360
Projects is the centralization of all customer information.
Project information is stored and accessed in a single location
to prevent information and effort being duplicated (enter
data once and read it may times).
Existing information can be linked to
a project or new information can be created from the project,
which is in turn automatically tied in.
A project is accessed from one form and
all the project's details are accessed from within that form
with the use of detail tabs. Each detail tab can contain an
unlimited amount of items, allowing large amounts of detail
to be easily organized.
Time-tracking / billing
feature comes in handy
Q360 includes time-tracking and billing: a timer function
that ties your time and billing rates to projects. Project
members can use the timer function to determine exactly how
much time they spend on specific tasks against budget. You
can start the timer when you begin working and turn it off
when you’re finished, and Q360 automatically enters the
time in the project-tracking database. Or if you simply enter
a time total if you are entering the information after the
fact. Time Billing allows you to enter or selected Categories,
Sub-Categories as well as descriptions for each time entry
that can explain how the time was spent.
Time Billing Invoices
Q360 Project streamlines the process of generating invoices.
Because the time and billing data is tracked in the system,
generating invoices can take far less time than having to
manually calculate them and complete the forms. As long as
members have entered time and expense data correctly, the
process is largely automated. An invoice can be automatically
created for any time period, for any customer and the revenue
can be allocated to any GL account.
Because Projects are integrated with Q360's
complete accounting module, customer terms, currency type,
and other accounting information is readily available.
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